Friday Academic Program

Academic Program Support Positions

In addition to teaching and teaching assistant positions, we have provided families with several ways to fulfill the “volunteer” requirement of participation in the program.  Please review and specify which positions best match your talents and capabilities for 2023-24. We will do our best to accommodate the needs of your family. Some positions have already been filled.

Carpool shuttle driver

Late Elementary Teacher or Assistant 

Late Elementary Physical Education Teacher or Assistant

Early Elementary Teacher or Assistant 

Early Elementary Physical Education Teacher or Assistant

Nursery Attendant

Preschool Coordinator, teacher, or attendant.

Door Monitor

Athletic Director

  • Handle correspondence and act as liaison between the Pastor, YMCA, parish secretary, bookkeeper, gym teachers.
  • Maintain equipment and first aid supplies for student use.
  • Organize and teach classes and substitute as needed.

Attendance Record and Dismissal Coordinator

  • Take attendance at morning Mass, record late students, provide dismissal team with accurate attendance sheet.
  • generate attendance sheets for each class on a weekly basis, provide permanent record for office.
  • Organize and manage an appropriate support team to oversee efficient and safe dismissal of students to their parents/guardian on a weekly basis. 
  • Verifies and reports attendance/presence of all students, volunteers, as well as young in nursery and Jr. K.
  • Notes and, as needed, reports recurrent absences/tardies to the attention of administration per the program participation standards.

Carpool Coordinator

  • Provide schedule for carpooling.
  • Coordinate drivers so that duties of teachers/TA’s are not compromised and students are not left without proper supervision. 

Church Seating Coordinator 

  • Prepare seating charts/ update seating charts as needed.
  • Manage team to organize Terce/None booklets and maintain them.
  • Reserve pew seating via team with booklets and reserved signs on Friday mornings before Mass and at sung Masses.
  • Recruit, direct, and manage movement of chairs and materials, clean-up of chapel and choir loft after student use. 

Cleaning Team Coordinator

  • determine weekly cleaning/maintenance needs.
  • prepare cleaning schedules for both high school and middle school students and update as needed.
  • Verify that work is completed to appropriate standards at the end of each Friday.
  • Communicate any supply, or completion problems to administration.

Clearance Coordinator

  • Work as a liaison between parents, office staff, and diocese to ensure that all clearance paperwork is complete and up to date for each volunteer in the education program.
  • Prepare and maintain the record of all active volunteers in the parish.

Communications Coordinator

  • Send Thursday updates each week- important announcements and notes concerning schedule changes, parking, virtue of the month.
  • Send homework, recordings, notes for teachers needing assistance.

End of Year Celebration Coordinator

  • Create sign ups if needed, draft/send emails.
  • Get supplies, set up pavilion, coordinate bathroom access.
  • Clean up following event.

Field Trip Coordinator 

  • Responsible for planning Friday afternoon fieldtrips. In previous years these optional activities included free symphony programs, ice skating, bowling, and play days at the park. 
  • Handle all communications for these events.

Floater/ Bathroom Break Aide(s)

  • Assists wherever needed between 8-12:30 with program tasks or with parish tasks if no immediate program tasks needing attention.
  • Steps in for teachers and assistants so they can use the bathroom – and ensures bathroom availability/reserves bathroom – particularly intended for volunteer positions that are continuous and in recognition of limited facilities.

Graders 

  • Assists teachers with grading assignments with answer keys and scoring rubric provided by teachers.
  • Seeks clarification from teacher on partial credit, questionable answers, and other grading questions.
  • Returns graded work to teacher by the following Friday.

Major Clean-up/Prep Days Coordinator 

  • Coordinate with administration regarding dates/times of work and tasks to be completed for beginning and end of semester facility preparations. 
  • Provide dates to Communications Coordinator including possible snow dates in advance.
  • Coordinate location of supplies, list of volunteers and their contact information.
  • Checks in/signs out volunteers, oversees volunteer work and ensures work has been completed satisfactorily, reports back to administration regarding each day’s work, issues discovered, supply needs, absent volunteers, etc.

Major Clean-up/Prep Days Volunteer(s) 

  • Perform specific list of tasks to be completed. 
  • Sign-in and check-out on each previously established dates so there is no, “Sorry, I’m busy; I didn’t know it would be when I’m away,” types of backing out of duty.

March for Life Coordinator

  • Work in conjunction with parish pro-life coordinator to assist with transportation arrangements, communications, scheduling, tipping driver(s), attendance, weather concerns.
  • Keep track of fee payments/non-payments, etc.
  • Note: One adult family member will be required to attend with participating students.

Name Tag Volunteer 

  • neatly write names of students, teachers, and/or assistants on name tags to assist in beginning of year name/face recognition, particularly for younger students and children in the nursery and Jr. K. 

Nursery Coordinator

  • Schedule nursery coverage for children during the class period in which their parent is teaching.
  • Provide procedural guidance, and direction on set-up and clean-up of designated room as necessary. 

Preschool Coordinator 

  • Schedule preschool coverage for children during the class period in which their parent is teaching
  • Plan a schedule of week-to-week activities utilizing the Memoria Press 2-day kindergarten curriculum.
  • Provide procedural guidance and direction on set-up and clean-up of designated room as necessary. 

Service Coordinator 

  • Interact with Father Smith on a weekly basis to plan schedule for the high school student’s weekly service time and 
  • Monitor students’ service activity from 12:00-12:30 pm each week. 

Substitute Coordinator 

  • Secures subs for absent teachers, classroom assistants, and other such roles.
  • Assists in communication of relevant information from absent volunteers to subs (ex., handouts/quizzes for class will be with the parish secretary). 
  • Ensures subs have safe environment clearances.
  • Communicates sub information to designated member(s) of program administration.      

Sung Mass Volunteer(s) 

  • Call time assistant in Aula Magna
  • Choir loft assistant 
  • Rear of church assistant for directing at Holy Communion and assisting students who may wander down for restroom use or feeling unwell.
  • Dismissal assistant responsible for ensuring the Aula Magna and choir loft are returned to their original arrangement/good condition and that each student is safely reunited with family.

Supplies Coordinator 

  • Assists in the acquisition of non-textbook supplies such as art supplies, dry erase markers, pencils, sports equipment, etc.
  • Maintains supply records.
  • Keeps supplies neat, tidy, and accessible.
  • Tracks distribution of supplies as appropriate.

 Terce Seaters 

  • Direct students to their assigned seats. 
  • Remind students to maintain quiet and reverence in church as they enter—including genuflecting.
  • Keep up to date on seating chart changes. 
  • Directs tardy students to rear pews of church and assists them in quietly joining their rows at dismissal to homerooms.

Terce Book Reset Volunteer 

  • Check pews and back of church for Terce books.
  • Neatly sorts Terce books in an orderly, seating chart order.
  • Keeps up to date on seating chart changes.
  • Reports any damaged and/or missing Terce books.
  • Returns Terce books basket/box to designated location.

 Terce Book Distributor 

  • Thursday afternoons/evenings set out Terce books according to the seating chart, including volunteers’ Terce books.
  • Reports any damaged and/or missing Terce books. 
  • Places any extra Terce books in designated location in the rear of church for public use.

Note: if there is an evening Mass, Terce books cannot be set out until after that Mass has ended. This volunteer must be cognizant of any Masses scheduled in the evening. In the event of the threat of foul weather on Thursday and/or Friday: Distributor is still responsible for the Terce books, either completing the work of setting out Terce books in pews prior/ no later than 7:00 AM on Friday or retrieving Terce books from pews ASAP and putting them away in an orderly fashion in the event classes are cancelled but had been set out Thursday evening.

Textbook Coordinator 

  • Assist with ordering of textbooks and teacher curriculum.
  • Intake, including assessment of book condition upon arrival, labeling with appropriate number system.
  • Covering with contact paper if requested by teacher. 
  • Maintaining and distribution of books to appropriate classrooms/teachers. 
  • keeping records of which book is assigned to each student, end of year collection. 
  • Following up on books that have not been returned (during the year also on getting books back from students who leave midyear), 
  • Processing books back into designated storage area, review of condition of returned items, communication of issues with returned books, end of year reporting, etc.  

Volunteer Coordinator 

  • Maintains list of program families and their volunteer roles.
  • Verifies completion of work as agreed upon, reports to administration about status of each family’s volunteer fulfillment, reminds volunteers of assignments as needed. 

Create-a-Job Volunteer 

Perhaps there’s a job you’re good at and available to do but is not within the volunteer positions. Great! Send us a description of your proposed volunteer role, including frequency of work, time commitment involved, expectations of someone completing that work, value of that work to the program, and so on. We will review your proposal and make a determination on its suitability for fulfilling the volunteer requirements and the spirit of service expected of program families.